When routes follow real roads instead of habit, the kilometres nobody can invoice disappear.
For transport operators and providers
Plan, run and evidence school transport. In one system.
Vermo is the dispatch software for companies that run school transport under contract to local authorities, school boards and special-needs centres. Standing orders, escorts, wheelchair spaces, sick notes and proof of service for the funding body all sit in one place instead of across four spreadsheets and a phone.
Recurring runs for the whole school year
Live location of every school run
Proof of service for the funding body
What pays off in school transport
Fixed routes, changing passengers and a funding body that wants evidence. That is exactly where Vermo starts.
Passengers, routes, escorts and absences sit in one place. Nobody maintains the same list twice.
Time, passenger and vehicle sit on the run itself, not on a paper run sheet in the glovebox.
Figures from live operations, depending on fleet size, number of routes and starting point.
What Vermo takes over on the school run
From the standing order in August to the proof of service at month end: what school transport throws up daily sits in one place in Vermo.
Standing orders instead of retyping every week
A recurring ride gets a rhythm and a validity period, and runs on that basis until the end of the school year. Recorded public holidays are dropped by dispatch on their own.
Escort and wheelchair space sit with the passenger
If an escort or a wheelchair space is recorded for a child, Vermo feeds that into the choice of vehicle and crew. Whether the funding body approval pays for the escort sits on the same record.
Sick notes without a phone chain
Parents report their child absent in the app. Driver, dispatch and school see it immediately, and billing takes the sick passenger back out.
Absence lists signed digitally
School and operator confirm the reconciliation with one click. No driver walks into the school office, and no signature is missing at month end.
Proof of service for the funding body
Every invoice line carries the runs that evidence it. When the funding body asks, the record exists instead of being reconstructed from paper run sheets.
Billing per facility and funding body
A billing run bundles one month per funding body and per facility, with line items and the kilometres actually driven. Those are the real figures you cost the next round with.
Background reading on school transport
Responsibilities, legal basis and costs, sourced from legislation and official bodies rather than vendor blogs.
School transport as a mandatory municipal task: what the district actually owes
German districts owe either the transport itself or reimbursement of the fares. What exactly is owed usually appears only in the district bylaw. An overview of the legal basis, reasonable travel limits and record-keeping duties.
School transport: what the school, the Schulträger and the operator each do
Schools do not organise school transport, yet they field the complaints first. This article separates the duties of the school, the Schulträger and the transport operator, and uses the state law of North Rhine-Westphalia, Lower Saxony and Bavaria to show why there is no single federal rule.
Exempt school transport: what the German Freistellungs-Verordnung actually exempts
“Exempt” reads like “rule-free” to a lot of operators. This article sets out what section 1 no. 4 of the German Freistellungs-Verordnung really exempts, and which obligations in special-needs school transport carry on unchanged.
Escorts in German school transport: when the funding body pays
A required escort and a requested escort get confused every day. The difference decides whether a seat in the vehicle gets paid for and how the route has to be planned.
When the school run is cancelled: notification chains and duty of supervision
A driver falls ill, a vehicle breaks down, a child does not arrive. In school transport, the disruption reaches the school office first. Where the school responsibility ends and which notification chain holds up.
Specifying transport services: what belongs in the Leistungsverzeichnis so the contract survives daily operations
What belongs in the specification for a school or disability transport contract so that bids stay comparable and the service still holds up in the third contract year?
Common questions from operators and school boards
What comes up most often before the first conversation.
School transport software models the course of a school run digitally: passengers with their specific needs, fixed routes across the school year, the assignment of vehicle and escort, same-day absences and the records that go to the funding body at month end. Two categories need distinguishing. Programmes for local authorities manage applications, travel passes and cost reimbursement. Vermo belongs to the second category: software for the company that actually performs the runs.
For the transport operator. Vermo is licensed by the provider that drives the pupils. Schools, parents and, if wanted, the school board get their own access without signing a contract themselves. A local authority that wants to administer school transport applications and issue travel passes needs a different system. Vermo starts where the run is planned and driven.
Yes. Fixed routes to schools and special-needs centres with a passenger group known in advance are the normal case in Vermo, including escorts, wheelchair spaces and changing pick-up addresses. Whether a specific run is exempt from licensing is decided by the legal basis of the transport, not by the software.
Both sit with the passenger. If an escort or a wheelchair space is recorded for a child, Vermo feeds that into the choice of vehicle and crew. Whether the funding body approval pays for an escort at all is held on the same record, so it surfaces during planning rather than at billing time.
Yes. A billing run bundles one billing month per funding body and per facility and shows line items with the kilometres driven. Every line carries the runs that evidence the amount. Which format your funding body requires differs by authority and contract, and we clarify that with you during setup.
The bottleneck is rarely the software, it is the data migration. If passenger and route data is clean, a start within a few weeks is realistic. For a switch at the start of the school year, begin before the summer holidays so the new routes are created in the system directly instead of being maintained in parallel.
Show us one of your school routes
We rebuild it in Vermo while we talk: a standing order with rhythm and validity, an escort, a wheelchair space, a same-day absence and the proof of service that falls out at month end. After that you know whether it fits your operation.